The Project Analyst is responsible for driving the successful delivery of minor project(s) or enhancement(s) to meet the end users' business objectives. He/She ensures the project is well planned, on-track, resolves issues immediately and mitigates any potential risks early to avoid project failure. He/She works in collaboration and co-ordinates with business users, internal and external teams to ensure project is successfully completed within budget & scope, on time and with quality. He/She works under supervision, and provides regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner. He/She also participates in annual workplanning and assists in estimation of budget for new demands.
He/she possess competent project management skills to develop and manage project plans, timelines, scope, budgets, resources, deliverables, and perform issue management and risk management, in a structured and methodological approach. He/She is a keen learner, a good communicator and a strong team player. He/She is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity.
He/she possess competent project management skills to develop and manage project plans, timelines, scope, budgets, resources, deliverables, and perform issue management and risk management, in a structured and methodological approach. He/She is a keen learner, a good communicator and a strong team player. He/She is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity.
Role & Responsibilities
Project Management Planning
- Plan and perform the required procurement activities, including seeking approval of project scope and funding from the respective approving authority
- Lead or support the project team( including users, external teams and vendors) in driving the project to meet its objectives
- Lead or support the project team in implementing the project with quality, in accordance to the agreed scope, budget and timeline
- Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
- Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.
- Perform timely update to project documentation, conduct project closure and handover to Service Operation for maintenance support
- Track and monitor the project financial health, including budget utilization and cashflow
- Oversee and manage the development of detailed requirements and deliverables as agreed within the scope of the project
- Manage and track issues/ arising from scope creep or missing scope
- Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope
- Ensure any change in scope is well documented and impact assessment is approved by the user workgroup/project steering commitee/project sponsor prior to implementation
Project Time Management
- Develop the detailed project activities and schedule, identify dependencies and critical path
- Drive and monitor the project activities, schedule and deadlines to ensure timely delivery
- Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met
- Manage interdependent activities and slippages in the project schedule, and adjust schedule(s) to preserve overall project objectives and deadlines
- Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology
- Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix
- Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for example, the Security and Data Management Policy
- Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
- Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework
- Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing
- Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan Ensure mitigation is in place to contain or minimise the risk impact
- Monitor and manage new risks & issues throughout the project implementation life cycle
- Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor
- Escalate new risk & issue , where necessary, for project steering committee/project sponsor for attention and resolution
- Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility
- Implement communication plan to ensure all stakeholders are aligned on project objectives, scope and timeline
- Manage stakeholders' expectation and build a trusted relationship