Synapxe - Project Admin - Personal Assistant (Delivery Operations Management)

Location: Singapore
Business sector: Project Management
Job reference: 804743
Published: 8 months ago
We are currently looking for a Project Admin to coordinate project activities, including simple tasks and larger plans.

Position Overview

Project Admin to coordinate project activities, including simple tasks and larger plans. Responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.

Role & Responsibilities
  • Calendar Management – Coordinate/Schedule meeting(s) with
  • internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary
  • Formal Minute-taking for meetings
  • Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting
  • Project tracking, reporting and follow-up actions
  • Work closely with Central Project Management Office (PMO) on project related matters
  • Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required
  • Consolidation of data for Director’s approval and submission to the relevant departments
  • Consolidate slides for project meetings and sending out of slides prior to the meeting
  • Provision of project administrative support 
  • Maintain project filling structure/ repository (SharePoint)
  • Act as the SPOC for project team and facilitate communications
  • Minimum Diploma holder
  • Strong knowledge of MS Office Applications (Word, Excel, PowerPoint)
  • Good communication skills and reliable team player
  • Willing to learn new things and take on challenges/task proactively
  • Knowledge of SharePoint and SAP will be an advantage
  • Ability to adapt to a fast-changing environment
  • Result and customer oriented with multi-tasking capabilities